1. The Info-communications Media Development Authority (“IMDA”) requires telecommunication licensees (“telcos”) to maintain accurate records of the identity of their subscribers, including a copy of their NRIC, passport or employment pass. This requirement is not unique to Singapore, nor to the telcos. As is the case for telcos in other countries, or sectors like banking and healthcare, it is necessary to have accurate information on customer identity to help combat fraud and crimes.
2. Organisations that maintain personal records, including NRIC information, are expected to implement the necessary safeguards for their IT systems and put in place processes for internal monitoring. Where personal data, such as NRIC numbers, is stored alongside sensitive data, more stringent security measures should be put in place. Some examples of such measures include encryption, access-logging and multi-factor authentication for systems. The Personal Data Protection Commission (“PDPC”) has issued guidance on the stringent security measures required in its Guide to Data Protection Practices for ICT Systems. The PDPC has meted out higher financial penalties to organisations found with inadequate safeguards to protect sensitive personal data.
3. The Personal Data Protection Act (“PDPA”) was amended last year to strengthen enforcement powers and introduce additional safeguards which organisations must comply with. This includes informing affected individuals of a data breach so they can take timely steps to protect themselves. As organisations have a responsibility to their customers to ensure proper service recovery, the PDPC has recommended that organisations put in place breach management plans. Affected individuals also have the right of private action for relief in civil proceedings under the PDPA.
4. In instances where the collection of residents’ personal particulars is required, one option the Government has implemented is Myinfo. This allows residents to consent to sharing government-verified information securely and seamlessly, removing the need for physical documents. We are working with telcos to facilitate the use of Myinfo.